End the daily report grind. Your foremen do what they already do — take photos and talk. We build the pipeline that turns their input into a structured, client-branded report PDF and emails it before the client closes their laptop. From $7,500.
Every commercial GC, every utility sub, every roofing or HVAC field-services contractor is contractually obligated to deliver daily site reports to their client. The client wants what got done today, who was on site, what hours were worked, what materials were installed, what photos document the work, and what’s planned for tomorrow. The reports are the difference between a clean billing cycle and a fight at month-end.
The problem: foremen are not technical writers. They’re not going to type a structured report on their phone at 6:30 PM after a 12-hour shift on a 95-degree roof. So they don’t. They send a few photos to a group text. The office coordinator reads the text the next morning, calls the foreman to ask what actually happened, types up something resembling a report, and emails it to the GC’s closeout team. The report is now 18 hours late. The GC’s PM is irritated. The relationship is slowly degrading.
Or the foreman writes a one-line text and the coordinator has to invent the rest. Now the report is wrong — days later, when the closeout package is being assembled, the photos don’t match what the report said happened. The audit fails. Closeout sits stuck for another week.
The work the foreman is doing is real and high-value. The writing work that surrounds it is killing him and your office. Every minute he spends typing a report is a minute he’s not crew-leading. Every coordinator-hour spent chasing a foreman for “what got done today?” is a coordinator-hour not doing real coordination.
3 foremen, 4 active jobs per foreman on average. Each foreman spends 25 minutes a day on reports (when they actually do them). The office coordinator spends another 90 minutes a day chasing, cleaning up, and resending. That’s the on-time best case.
The bot eliminates 80%+ of both burdens. Foremen send what they were going to send anyway (photos + a quick voice note). Reports land in the client’s inbox same-day, structured, branded, with photo evidence properly captioned. Closeout audits stop failing on inconsistent daily reports.
We don’t make foremen learn a new app. We use what already exists: a CompanyCam workflow, an iOS Shortcut, a Telegram bot, or a Microsoft Power App — whatever fits how your foremen actually use phones. The capture is 90 seconds at end of day.
A speech-to-text model transcribes the foreman’s memo. An LLM extracts structured fields against your daily report schema. If a field is unclear, the system asks the foreman one targeted question via SMS rather than guessing.
A vision model captions each photo (‘Conduit installed on north elevation, third lift’), tags it by work category, and orders them logically in the report. The foreman doesn’t have to caption anything. The PDF tells the visual story automatically.
Your branded report template, populated. Different clients get different formats — some want a one-pager, some want a 3-page detailed format with hours per task. The bot picks the right template per project. Final PDF lands in a queue for office review.
Coordinator approves (or auto-approves trusted projects), and the email goes to the GC’s distribution list with the PDF attached. Every send is logged. Delivery + read receipts feed a dashboard so you know which clients got which reports when.
We sit with one of your foremen on a real site for a half-day and document how he already uses his phone. We pick the capture pattern (Shortcut / CompanyCam / Telegram / Power App) that fits his existing habits, not one that fights them.
Capture flow deployed. Voice-to-structured field extraction running. Photo captioning model dialed in against your work categories. First 5 test reports generated end-to-end and compared to historical.
Branded PDF template (or templates, one per client format). Email delivery wired. Audit log dashboard built. Pair session with the office coordinator to review the approval flow.
One foreman at a time on production for the first week. We’re on the phone with each foreman the first day. By week 2 all foremen are using it. Reports flowing to clients same-day.
Essentials ($7,500) is one capture pattern, one PDF template, one client distribution — for contractors with a single dominant client format. Standard ($18,000) adds multi-template support (one PDF per client), the photo gallery dashboard, and the audit log. Turnkey ($42,000) is multi-foreman, multi-client, with field-specific routing logic and per-client compliance checklists baked into the report.
No. We can sit on top. CompanyCam holds the photos beautifully — we pull from it. Raken handles the entry — we generate the PDFs and route them. None of those tools currently produce a polished client-branded narrative report with voice-derived structure. We add that layer.
That’s why we pick the capture pattern in discovery and tune to how each foreman already uses his phone. For the foreman who only knows text messaging, we use a Telegram or SMS bot. For the foreman comfortable with CompanyCam, we use it. We meet them where they are.
Modern speech-to-text handles industrial environments well, but when confidence is low, the bot follows up with the foreman by SMS to clarify one field rather than guessing. Worst case: the coordinator gets a half-filled draft she finishes in 90 seconds instead of an empty inbox.
Your current process keeps running during the build. We run new and old in parallel for the first week of live reports until you’re comfortable. Cutover is one Monday morning. The bot generates the report; you can still send the manual one alongside if you want, for as long as you want.
The pipeline runs on your accounts. CompanyCam, your email, your storage. Source code, templates, runbook are yours. We hand off documentation that a competent in-house person can maintain. We earn the retainer by being useful.
Yes — that’s exactly the right rollout strategy. One foreman, two weeks, then expand. We charge Essentials for the build; rolling additional foremen onto the same pipeline is included up to a reasonable team size.
No. Photos, voice memos, and reports live on your storage and your email. We don’t store field data on Qintova infrastructure. The model calls are stateless inference.
Format additions are part of post-launch support for the first 30 days. After that, a new format runs roughly 60-90 minutes of work ($185/hr) or is included under a monthly retainer.
Three-minute assessment. Real foreman-hours math. No sales call required.